Running a Sim Racing Event or Business? Here's the Software You Need

The sim racing industry has a problem that nobody talks about much: there's excellent software for individual drivers and almost nothing built for the people running sim racing businesses.

If you're operating a sim racing center, running a corporate event with multiple simulators, or managing a racing league event with a physical venue, the software you need doesn't really exist in the consumer tools. You're patching together timers, spreadsheets, and whatever display software you can cobble together from racing games' own overlays.

TrackPro's Event Mode was built to change that. It's the only sim racing software with a feature set designed from the ground up for commercial and event use. This guide covers what it does, who it's for, and how it compares to trying to manage a sim racing event without dedicated software.

Who This Is For

If any of these describe you, this article is worth your time:

• Sim racing center operator — You run a physical venue with 2–20+ simulators that customers pay to use
• Corporate event coordinator — You organize team-building or entertainment events that include sim racing stations
• Motorsport team — You run driver training programs on simulators for development drivers or customer track day participants
• Esports event organizer — You run online or in-person competitive events with multiple participants in rotation
• Race track or karting facility — You're adding sim racing as an off-track service or rainy-day entertainment option

The Problem With Consumer Sim Racing Software at Events

Consumer sim racing tools — iRacing, coaching software, haptics managers — are designed for one person sitting at one rig. When you scale that to a commercial context, the assumptions break down immediately.

Session management — Who's up next? How long has each person been in the rig? How do you rotate efficiently through 30 people with 3 simulators? There's no built-in answer in any consumer racing software.

Customer-facing displays — When someone is waiting for their turn, what do they see? A PC desktop? A loading screen? Consumer software wasn't designed to display waiting queue information, estimated wait times, or engage customers who aren't actively driving.

Kiosk mode — You can't hand a customer a full TrackPro or iRacing setup and expect them to navigate it independently. Events need a simplified interface that guides the customer through the experience without requiring them to understand sim racing software.

Operator overview — When you have 4 simulators running simultaneously, you need a dashboard that shows all active sessions, alert you to technical issues, and let you manage the full event from one screen.

None of this exists in SimHub, iRacing, Trophi, Track Titan, or any other consumer-focused sim racing software. TrackPro Event Mode is the exception.

TrackPro Event Mode: Feature Breakdown

Rotation Timer

The rotation timer is the core of Event Mode. It manages:

• Session duration — Set a fixed session length (e.g., 8 minutes per driver)
• Rotation queue — A prioritized list of drivers waiting for a simulator
• Auto-end sessions — Sessions end automatically at the configured time limit
• Buffer time — Configure a buffer between sessions for simulator reset and next-driver setup

The rotation timer eliminates the awkward human management of who's next and when to tap someone out. The system handles it. Your staff manages exceptions, not the routine rotation.

For busy events, this alone saves significant staff overhead and prevents the "who's been in there for 20 minutes" friction that ruins event flow.

Waiting Screen Display

TrackPro's waiting screen is a dedicated display output designed to engage customers who are waiting for their session. It shows:

• Queue position — "You're #3 in line"
• Estimated wait time — Based on remaining session time and queue depth
• Active sessions — What car/track is currently running on each simulator
• Branded display — Customizable with your venue's branding, logo, and colors

This turns dead waiting time into engaged waiting time. Customers watching the active sessions on the waiting screen become more excited about their own session — which leads to better experiences and more return visits.

Kiosk Panel

The kiosk panel replaces the full TrackPro UI with a simplified customer-facing interface. Customers see:

• Car selection (from a curated list you pre-configure)
• Track selection (from a curated list)
• Simple controls with large, touchscreen-friendly buttons
• No access to configuration, settings, or anything that requires expertise

The kiosk panel is designed for customers who have never used sim racing software. They make their selections, confirm, and the simulator loads their session. No support ticket needed.

For operators, the kiosk panel means you can run multiple simulators with minimal staff support per station.

Simulator Manager (Operator Dashboard)

The Simulator Manager is the operator-facing overview panel. It shows all connected simulators simultaneously with:

• Live session status — Running / idle / error state for each rig
• Session timer — Remaining time on each active session
• Driver name — Who's currently in each simulator
• Remote control — Ability to end a session, pause, or reset from the manager panel
• Alert flags — If a simulator goes offline, drops connection, or encounters a software error

For a 4-rig setup, the Simulator Manager replaces walking between stations to check status. You see everything from one screen.

For larger operations, the manager panel is the control center that makes multi-simulator management feasible without large support teams.

Example: Corporate Team-Building Event

Here's how Event Mode works in practice for a common use case:

Setup: A company books your venue for a 3-hour team-building event with 20 employees and 4 simulators.

Pre-event: You configure the rotation timer for 10-minute sessions, set up the queue with all 20 names, select a curated car/track combination appropriate for novice drivers, and configure the waiting screen with the company's branding.

During the event: The queue auto-rotates every 10 minutes. The waiting screen shows the live sessions and queue position. Employees waiting can see what their colleagues are doing and track their place in line. The Simulator Manager shows you all four active sessions at a glance from wherever you're standing.

After the event: Export session logs showing each participant's time, session count, and (if using TrackPro's lap timing) lap times for a "winner" announcement.

Without Event Mode, this scenario requires a staff member dedicated to timing and rotation for the full 3 hours, handwritten queue lists, and constant interruptions to manage session changeovers.

Sim Racing Centers: Ongoing Operations

For permanent venues, Event Mode's value compounds over time:

Consistency — Every customer gets the same session experience regardless of which staff member is working that day.

Reduced training burden — New staff can manage simulator rotations after a 15-minute walkthrough of the Simulator Manager. You're not training them on complex sim racing software — you're training them on a clean operational dashboard.

Customer data — TrackPro tracks session history, allowing you to offer returning customers their lap time history, personalized car/track suggestions, and loyalty program integration.

Scalability — Adding a simulator to your venue means adding it to the Simulator Manager. The rotation logic scales automatically.

Comparison: Event Mode vs. DIY Solutions

Capability	TrackPro Event Mode	DIY (Spreadsheet + Consumer Software)
**Rotation timer**	✅ Automated	❌ Manual staff management
**Waiting screen**	✅ Built-in, branded	❌ Not possible without custom dev
**Kiosk panel**	✅ Touchscreen-ready	❌ Not possible
**Operator dashboard**	✅ All sims in one view	❌ Walk to each station
**Session logging**	✅ Automatic	❌ Manual entry
**Staff training required**	Minimal	Significant
**Customer experience**	Professional, consistent	Variable, inconsistent

There is no off-the-shelf combination of consumer tools that replicates what Event Mode does. The DIY approach requires either significant custom software development or accepting a significantly worse operational experience.

Getting Started with Event Mode

TrackPro Event Mode is available in the premium tier at $20/mo per simulator. For multi-simulator venues, contact Sim Coaches directly for volume pricing — the per-simulator economics scale well for facilities with 4+ rigs.

To see the full TrackPro platform including Event Mode, visit simcoaches.com/pages/trackpro or explore the full Sim Coaches product lineup at simcoaches.com.

For event and venue inquiries specifically, the Sim Coaches team can walk through Event Mode configuration and venue-specific requirements.

Download TrackPro and try the full platform at ai.simcoaches.com.